Abogar International Ministries is in search of an Executive Assistant to join the team. Please see the job description below and contact us at info@abogarim.org if you qualify and are interested!

Executive Assistant

Job Description

The Executive Assistant position for Abogar International Ministries will be responsible for providing administrative support for (and report directly to) the Chief Executive Officer (CEO). Responsibilities will include, but not be limited to the following:

  • Management of day-to-day operations
    • Send/answer emails; answer/make phone calls regarding Abogar operations
    • Maintain and update the Abogar Executive Calendar

 

  • Organization and maintenance of files and records
    • Including board meeting minutes, master documents, donor and Abogar contact information, Xposure Xperience applicant information, and all other Abogar documents
    • Maintain and update project planners, records, and other organizational materials

 

  • Plan and schedule meetings and appointments
    • Schedule Weekly Executive Sessions with the CEO to discuss tasks to be accomplished for the week
    • Assist in setting up speaking engagements and help organize fundraiser events
    • Set up interviews with applicants for Xposure Xperience trips

 

  • Prepare and edit correspondence, reports and presentations
    • Prepare/send Follow-up Thank You Notes
    • Assist in publishing the monthly newsletter (and upload newsletter to website)
    • Create promotional documents/material and applications
    • Assist in creating PowerPoint presentations for fundraising events and speaking engagements, as needed

 

  • Make travel and guest arrangements
    • Purchase flights, arrange lodging, rent vehicles, etc. for CEO travel, as needed
    • Be ready to assist Xposure Xperience participants with questions about their international health insurance and flights for their trip, if requested

 

  • Assist executive(s) in making consistent decisions
    • Help evaluate applicants for Xposure Xperience trips
    • Participate in determining networking and travel plans
    • Help evaluate service projects, endorsements or partnerships with other organizations, plans for Home of Hope development, Xposure Xperience trips, etc., to determine their consistency with the mission and vision of Abogar

 

Qualifications

Applicants for the position should have a bachelor’s degree and one or more years of administrative experience in a non-profit organization. Applications must be detail-oriented and possess an ability to articulate themselves well in written and spoken communications. Organizational, computer and interpersonal skills, as well as proficiency in Microsoft Office, Skype (or another form of video chat), and Google Calendar are required for this position. Applicants must also have references attesting to Christian integrity and character. The Executive Assistant must maintain a professional demeanor in all situations and be able to withhold and manage confidential information with complete integrity.

This position requires approximately 10 hours per week and will be accompanied with a set stipend. The Executive Assistant may also be asked to be available on nights and/or weekends.

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